Welcome to Brightproof

What is Brightproof?

Brightproof is a shared workspace for reviewing creative work. Your team can upload a deck, email, image, PDF, video, or live web page; collect feedback in context; and keep each reviewer’s decision in one place until the work is approved.

Projects keep related assets together. Each asset has its own comments, versions, reviewers, and approval status, so the review history stays attached to the work it describes.

Who uses Brightproof?

• Admins manage the workspace and its accounts. They can also do everything available to the creative team.
• Creative team members create and manage every project and asset in the shared workspace, and invite reviewers.
• Reviewers see only the projects and assets shared with them. They can leave feedback and record a decision.
• Guests use a special review link without a Brightproof account. What they can do depends on the link’s permissions.

One shared creative workspace: Admins and creative team members work from the same project and asset library. Reviewers have a focused view of only the work shared with them.

Sign in with a magic link

Brightproof uses passwordless sign-in. There is no password to create, store, or reset, and there is no self-serve sign-up.

1. Open the Brightproof sign-in page and enter the email address your team invited.
2. Select Send magic link.
3. Open the email from Brightproof and follow the sign-in link. The link returns you to Brightproof and signs you in.

Didn’t receive the email? Check your spam or junk folder and confirm that you entered the invited email address. If it still doesn’t arrive, ask a Brightproof admin to check your account.

Find your way around

• Dashboard summarizes the work that needs attention. Reviewers see what is awaiting them; creative team members and admins see the wider workspace.
• Review queue collects review work across projects. Use it to find assets that are waiting for your decision.
• Assets shows the workspace’s creative files and live pages. Reviewers see only assets shared with them.
• Projects groups related assets, such as everything for one campaign.
• Users and Checklists appear for admins. These areas manage accounts and reusable QA checklists.

When you open an asset, Brightproof switches to a focused review screen. Use the back link in the upper-left corner to return to the page you came from.

Understand the basic vocabulary

• A project groups related work and can give a standing group of reviewers access to every asset inside it.
• An asset is one piece of creative work with its own status, versions, comments, and decisions.
• A version is one uploaded revision of an asset. Previous versions remain available as read-only history.
• A review round is the feedback and decision cycle for the current version.
• A decision is an explicit approval or request for changes. It is separate from a comment.

These distinctions matter because access, comments, deadlines, checklists, and approvals are evaluated against a specific asset and version.

What you will see first

For a reviewer, Dashboard and Review queue emphasize work awaiting a decision. An item remains pending until that reviewer explicitly approves or requests changes on the current version.

For a creative team member or admin, Dashboard summarizes the whole workspace: drafts, reviews in progress, change requests, approvals, project activity, and notification problems that need attention.

The numbers and lists may differ by role because Brightproof shows only information each person is allowed to access.

How updates reach you

Brightproof can email you when you are invited, when a new version is ready for review, and when a review deadline approaches. Comment activity may be grouped into a digest rather than delivered as one message per comment.

An email is a prompt to return to Brightproof; the asset page is the source of truth for the current version, discussion, and decision state.

A good first session

If you are a reviewer, start in Review queue, open one item, read the comments and checklist, then record a decision on the current version.

If you are on the creative team, create a small project, add one asset, invite a reviewer, and turn on sharing. This shows the entire workflow without committing a large campaign to a process you have not yet practiced.

Next, read The review and approval process for the complete lifecycle.